Why Canned Emails Are a Game-Changer in Dubsado | by Dubsado Educator & Family Photographer Dolly DeLong Education

Why Canned Emails Are a Game-Changer in Dubsado

canned emails and Dubsado and how to use them as a small business owner

Dubsado is my favorite CRM tool – by far. It helps me manage my invoices, contracts, and all the nitty-gritty parts of my business that can sometimes be, well, not very fun. 

I’ve heard Dubsado described as your personal VA because it takes so much off your plate through automation and I think there is no truer statement! (I mean, a VA who works for $35 a month nonstop? WHAAAAT? Yup, that’s what Dubsado does for me, it’s constantly working nonstop and in the best ways possible!) 

One thing that Dubsado takes off my plate is email management, and that’s exactly what I’m talking about in this blog post. If you set up canned emails in Dubsado, you won’t have to keep up with follow-up emails or administrative communication with clients, and you will be able to focus on more important things in your business instead.

What is a Canned Email?

A canned email is essentially an email you use over and over again with each client at a certain stage in the onboarding or offboarding process. Canned emails can be sent throughout the process of working with a client and save you a tremendous amount of time and money because you don’t have to craft a unique email every time a new lead comes in.

How to Set Up Canned Emails in Dubsado

  1. Determine what emails to send

The first step to setting up canned emails is to decide what canned emails you need to send. Think through the types of emails you send constantly to clients. Do you have a welcome email for new inquiries or a follow-up email for leads who have gone quiet? Make a list of your typical emails and go from there.

  1. Check out the “Canned Emails” section

The canned emails section of Dubsado is where you can edit existing templates, create a new canned response, and even edit your email signature. Take some time to familiarize yourself with this section and see what the presets are. You might uncover an email that you’re not currently sending but need to send, or decide that you like a Dubsado template enough to use it!

  1. Make the existing templates more “You”

Once you’ve familiarized yourself with the canned Dubsado emails, go through the existing copy and make it more “you”. What sort of things do you send in your emails to existing clients? How do you sign off emails? Do you have any phrases you constantly use? Try to weave these things into your canned emails so they don’t just sound like a template but sound like they’re coming from you.

Tips and Tricks for Canned Emails in Dubsado

Not having to send administrative emails to clients anymore sounds like a dream to me, and I bet it does for you too. When you set up canned emails, you’re not only saving yourself a tremendous amount of time, you’re also getting to learn how to navigate Dubsado, which I admit, can have a bit of a learning curve at first. 

If you need to write canned emails, but don’t know where to start, check out this free resource from one of my expert copywriters, Emily Writes Well. In this guide, she’ll walk you through the art of crafting a canned email that doesn’t just save you time, but that serves your clients well, too.


PS – Looking for other ways to make Dubsado work for you? Well, I have countless resources that can help. Check out some of my recent blogs about Dubsado, like How to Create a Contact Page that WOWS, my top 7 reasons why I love Dubsado, or my Five Essential Business Tools (I bet you can guess what one of them is)!

The Dubsado Toolkit For Family Photographers

Also, if you are a family photographer, I am creating a resource specifically for YOU that involves the systems and workflows of Dubsado for a Family Photography business, to join the waitlist, click HERE



This is only the tip of the iceberg when it comes to some amazing features that Dubsado has to offer. But if you are a homework type of person, I would say, make sure you download that FREE canned-email template from Emily Writes Well, implement it in your business TODAY to experience a quick win, and then come back for more Dubsado tips & advice from yours truly.

And if you are truly wanting to dive into onboarding your family photography business by using Dubsado, I would love to chat with you, ESP if you are cringing thinking about all that work you are needing to do, don’t forget you don’t have to do this alone! If you’re ready to spend less time chasing down documents and remembering to email your clients, let’s get your Family Photography Dubsado VIP Day on the schedule! I truly believe that running your business with the help of a CRM you understand and love can change your life! Want to see more details? Read them HERE!


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Meet Your Friendly Nashville Family Photographer/Family Photographer Educator & Business Systems + Workflow Educator

a dad mom and toddler son are all smiling at eachother at a lavender farm by Erin Fox photography in Nashville

Dolly DeLong is a Nashville-based family & branding photographer and a creative business owner who educates on all things Pinterest & Dubsado (and how to use these platforms as systems in your business)!  Dolly loves serving families, and business owners with her timeless, radiant photography.  And, she also loves educating other business owners on how to set up systems and workflows that will ultimately help them save time in their business.

She has a heart for serving the larger business community. Dolly shares her knowledge of tools like Pinterest, Dubsado, Email Marketing, and Business Systems with new creative business owners & family photographers in an encouraging and supportive way because she believes that even muggles can become automating wizards. Plus BONUS: Systems is where the MAGIC happens!

Dolly’s faith and love for her family motivate her to help other business owners find the joy and freedom she’s found in running a successful small business.

Whenever she has a spare moment, she enjoys watching TV (i.e. Survivor), loves eating way too many sweets, and listens to podcasts while running or walking. To work with Dolly DeLong Photography LLC, fill out her contact form here.

Interested in learning how to best automate a part of your business but you have no clue where to begin? Check out www.dollydelongphotography.com/automate to begin your automation journey today!

Resources for Family Photographers To Automate Your Business

(*Click on the banners to get started! It’s super easy to work with Dolly DeLong & it’s super easy to automate your business today!) 
free checklist to get started with Dubsado

Learn how to start growing out your email list as a family photographer

The Master Lead Magnet Idea List blog link

Learn why it’s important to know the customer journey (your ideal client’s customer journey) so that you, the family photographer, can create content that speaks to them! 


Learn how to streamline & track your finances for your family photography business with ease! 

The Bookkeeping Template For Creatives by Dolly DeLong Education

Learn the magic of saving time by batching out your content so that you can focus on other areas of your family photography business! 

The Content Creation Batching Masterclass by Dolly DeLong Education

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